How it works
Set up your team. Define the rules. Run the day.
OnShift HQ is built so employees can learn the daily workflow quickly while managers keep deeper controls available when needed.
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1. Create your company and team
Add employees, assign roles/categories, define manager permissions, and configure the company-level defaults that matter.
Company onboarding checklist in OnShift HQSet up Harbor Kitchen (demo)
2 of 4 complete
Team
6 employees added • 3 roles
Time rules
Geofencing on • late after 5 min
- Continue
Notifications
Choose what managers and employees receive
Ready
Invite the team and run your first shift
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2. Set clock-in and attendance rules
Choose whether geofencing is enabled, set the work address/radius, configure attendance thresholds, and decide which alerts managers and employees receive.
DemoTime rules • Downtown location
Company settings › Advanced
Require eligible punches within the allowed radius.
Work address
120 Market St, Suite B (demo)
150 mAlert manager on exceptionOnLate after5 min - 3
3. Give employees one simple daily app
Employees clock in, see tasks and events, open chats, receive notifications, and review permitted personal attendance information from the same app.
Employee My Day view in OnShift HQ9:41On the clockMy Day • Tuesday
Hi, Maya
Start BreakSince 6:58 AM
5h 12m
2Tasks
2 due today • 1 in progress
1Events
Pre-shift huddle • 4:00 PM
3Chats
#front-of-house • 3 unread
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4. Manage the day live
Managers use the Live Labor Dashboard to see who is on the clock, headcount by role, attendance alerts, and estimated labor cost while the shift is still happening.
Live labor dashboard showing current employees and estimated laborapp.onshifthq.comLive Labor
Tuesday • Downtown location • Demo data
Live Updated 12:14 PMOn the clock
6
of 9 scheduled
Estimated labor today
$1,284
estimate, not payroll
Hours today
31.5h
regular hours
Attention
1 late
0 missed punches
By role:3 Cooks2 Servers1 ManagersEmployeeRoleClocked inHoursEst. costStatus- Maya R.• CookOn the clock
- Devon P.• CookOn the clock
- Luis O.• CookOn break
- Priya S.• ServerOn the clock
- Ava T.• ServerLate 7 min
- Jordan M.• ManagerOn the clock
Ava T. clocked in 7 minutes after the scheduled 11:00 AM start. Attendance rule: flag after 5 minutes.
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5. Review and follow up
Use reports, employee profiles, action logs, task history, and audit context to follow up consistently after the day is over.
app.onshifthq.comReports • Attendance & Hours
Sep 1 – Sep 7 • America/Chicago • Demo data
This week Role: All Export CSVTotal hours
162.5h
Estimated labor
$3,191
estimate, not payroll
Late arrivals
4
Missed punches
1
EmployeeHoursLateLate breaksMissedEst. cost- Maya R.00$731
- Devon P.11$648
- Priya S.00$363
- Ava T.30$342
- Jordan M.00$1,107
Monetary figures are estimates based on configured pay assumptions. Generated 12:14 PM.
app.onshifthq.comActiveAva T.
Server • Reports to Jordan M. • Demo data
Late arrivals (30d)
3
Late breaks
1
Missed punches
0
Action log
+ New recordAttendance • Occurrence 2 of 3
Sep 5 • Severity: Low • Created by Jordan M.
Attendance • Occurrence 1 of 3
Aug 22 • Severity: Low • Created by Jordan M.
New record
CategoryAttendanceOccurrence3 of 3SeverityLowDateSep 9Add attachmentRequest acknowledgmentOnSave record
Product philosophy
Simple for the employee. Powerful for the manager.
The product uses progressive disclosure: everyday actions are obvious; nuanced permissions, pay assumptions, geofence rules, attendance thresholds, and action-log controls live in Advanced sections.
See OnShift HQ with your own workflow.
14-day free trial. No sales call required.